• Membership Although we prefer that people become CFO members to support what we are doing together, we do not require that anyone be a CFO member to attend a national event. Members may receive a discount or special benefits, but we will not exlude those who are still checking us out.
  
  
• Guests: You are welcome to bring guests, even those who fly other kinds of airplanes! They may get a razzing but it will all be in good fun.
  
  
• Preregistration: In order to keep costs down we need to get accurate counts of attendees. We will make it worth your while to preregister, at the same time we try to keep it fair for last minute planners. Please preregister if you can, and we will work to keep things fair for all.
  
  
• Limits of Liability: Heaven forbid that anything go wrong at or on the way to a CFO fly-in. Please do your part to be sure that all activities are conservative and safe. We do not control your aircraft or flying, and cannot take any responsibility for your actions, but we do urge everyone to take good care and operate safely. Each pilot must assume the responsibility for their own operations and actions.
  
  

• Exclusivity: A regional CFO event should be for Cardinals, about Cardinals and with Cardinals. If the event is something larger, please don't try to have a CFO event within a larger event. We've tried that a few times and it may increase attendance, but does not achieve the goal of bringing Cardinal people together.
  
  
• Responsibility: The responsibility for each regional fly-in lies with the fly-in coordinator: most likely you. A person or group of persons must step forward to be the key coordinator and responsible person for the overall event. This lets us route information to a single point, and gives a clear focus for any questions.
  
  
• Consistancy of events: A regional CFO fly-in should be a partial day event, informal in nature. See our Sample agenda for a recommendation.
  
  It is common for first timers to imagine a complex, multi-focus event, with programs, multiple meals, speakers, tours, and 'lets all fly together to another place' ideas. But trust us... things get complicated fast. The national events that seem to go so smoothly are the result of months of preparation and years of experience.
  
  Especially for first time event planners, we will insist that you keep it very simple and stick to arrivals, a meal, an informal walkaround and departures. Is will be a very full and very entertaining day for all, and in our experience will be a success as long as the weather cooperates.
  
  At times participants may choose to make a weekend of a particular destination, or visit a nearby site on their own volition. Feel free to provide details about those options, but don't ask us to make it part of the event.
  
  If you insist on pursuing grander ideas, talk to us about the possiblity of having a national event at your chosen location so we can devote the energy and planning required.
  
  
• Coordination: As you get to know the Cardinal Flyers in your area, you'll get an idea of who else is interested and active. Please work together to sequence events and fit them together in a cohesive way. Back-to-back visits to the same location or two nearby events near the same time shoud be avoided cooperatively.
  
  Be especially certain you coordinate your dates with CFO Headquarters before your plans get too advanced. We have many events underway, some of which involve substantial committments made far in advance. To avoid competing with these events to everyone's detriment, we may have to essentially 'lock out' certain times so we are not competing with ourselves. Check first to avoid these kinds of issues.
  
  
• Mutual Benefit: The Cardinal Flyers will work hard to support, communicate, advertise and coordinate your event through our web page and the communication forum of the digest. In return we ask that you support CFO fully, and help us keep the group strong.
  
  
• Cost and pricing: CFO does not ask for a kickback from regional events, and we expect the fly-in coordinators to also operate under a break-even philosophy. No salaries are paid, but those who attend should expect to pick up their share of costs and reasonable expenses. Costs should be set or accurately estimated ahead of time.
  
  
• Support of Fly-in Coordinator: We also asks that the attendees of each event act with courtesy and fairness toward the volunteers who put the event together. Although we can't control each individual, we expect attendees to faithfully contribute their share, pitch in to help and cooperate with the program and coordinators. And we hope that all attendees will help keep this spirit alive and in mind.
  
  
• Safety above all: At all times, the safety of our fellow aviators must be held at the highest priority. Ramp activities, events such as walkarounds and airport access, parking and departure crowd control must all be done under the strictest of standards for safety.
  
  
• Liability: In no way can the Cardinal Flyers be held responsible for accidents or incidents at regional events. Each pilot is responsible for their actions, and no one involved in the event is an employee of or acting as an agent of the Cardinal Flyers. CFO is only involved in the communication and announcement of the event, not the implementation, and cannot be held liable for actions or occurances at the event itself. It's a shame that in this day and age we need to think of these things, but it is important to be clear. Please exercise common good sense and be sure to consider the consequences of your actions, as you would in any flying activity.
  
  

Copyright Keith Peterson 2000-2007